Valley Gun & Hunting Show

August 31^st & September 1^st, 2019

Carp Arena

3832 Carp Rd, Carp, ON 

Option 1) Online Application Form:

Option 2) Mail / Email with this Vendor Information:

Valley Gun & Hunting Show

August 31^st and September 1^st, 2019

Carp Arena

Vendor Information:

Contact Name: ______________________ Phone Number: _________________

Address: ___________________________ Email: ________________________

City/Town: _________________________ Fax: __________________________

Province: ___________________________Postal Code: ____________________

Registration Fees:    Tables are 8ft.   Cost is $45.00/table + 13% HST

                            Vehicle Fees: $125/vehicle on display + 13% HST

Registration Information:

Number of tables required: ____________ x $45          = __________________

Number of vehicles: __________________  x $125       = __________________

HST @ 13%                                                                = __________________

Total                                                                          = __________________

Completed forms can be sent to:

Valley Outdoors Promotions Inc.

www.valleysportsmanshow.com

Phone: (613)257-7489   or  (613)293-0143    Email: davl.arbour@sympatico.ca

1918 Ninth Line RR#2, Carleton Place, ON K7C 3P2

CONDITIONS OF CONTRACT: (Fall – Carp)

1. The Exhibitor agrees to abide by all the regulations and rules adopted by Valley Gun & Hunting Show (VGHS) Management in the best interest of the Show, and agrees that Management shall have the final decision in adopting any rule or regulation deemed necessary prior to, during and after the Show.
2. The Exhibitor will be liable for and will indemnify and hold harmless Management from any loss or damages whatsoever as a result of any person or company including, without limiting the generality of the foregoing, Exhibitor, other Exhibitors, Management, the owner of the property and their respective agents, servants and employees and members of the public attending the Show, either on the said space or elsewhere if said loss or damages arose or were in any way connected with the Exhibitor’s occupancy of said space.
3. The contract may be broken by either party provided written notice is received by the other at least 60 days prior to the first day of the Show in which case all monies paid by the Exhibitor will be refunded.  If the Exhibitor cancels within 40 days before the Show, he will be liable for 50% of the total cost contracted space cost, plus applicable taxes.  If the Exhibitor cancels within 30 days prior to the Show, he will be liable for $100% of the total contracted space, plus applicable taxes.  In the event Valley Gun & Hunting Show is cancelled for any reason, the Exhibitor waives any and all damages and claims for damages, and agrees that the sole liability of VGHS shall be to return to each Exhibitor his space sale payment plus taxes.  By cancelling this contract the Exhibitor forfeits all rights or claims to the allocated space and Management is free to rent it to others and collect the cancellation charge as liquidation damages.
4. Space contracted by the Exhibitor may not be sublet without the prior written permission of Valley Gun & Hunting Show Management.
5. The Management reserves the right to alter or change the space assigned to the Exhibitor.
6. The Management reserves the right at any time to alter or remove exhibits or any part thereof, including printed material, products, signs, lights or sound, and to expel exhibitors or their personnel if, in Management’s opinion, their conduct or presentation is objectionable to other Show participants.
7. The Exhibitor agrees to confine the presentation within the contracted space only and within the Show rules and regulations and to maintain a staff member in the Exhibitor’s booth space at all times.  The Exhibitor further agrees to place display/exhibit so line of sight is maintained for neighbouring exhibit.
8. The Exhibitor assumes the risk of exhibiting and should any exhibit or part thereof or any property in connection therewith be injured, lost, stolen, damaged, from any cause whatsoever before, during the Show period or after the Show closing.  Management is not liable therefore in any matter whatsoever.
9. The exhibitor agrees that no display may be dismantled or goods removed during the entire run of the Show but must remain intact until the closing hour of the last day of the Show except those items purchased by attendee of the Show. The Exhibitor also agrees to remove his exhibit, equipment and appurtenances from the Show site by final move-out time limit, or in event of failure to do so, the Exhibitor agrees to pay for such additional costs as may be incurred.
10. The Management reserves the right to cancel this contract and withhold possession of exhibit space if the Exhibitor fails to perform any material condition of this contract or refuses to abide by the Show rules and regulations, in which case the Exhibitor shall forfeit as liquidation damages and space rental payments made by the Exhibitor and any further occupancy of such space.
11. The Exhibitor agrees to observe agreements between Show Management, and any official contractors serving companies on the Show site according to the labour of the jurisdiction in which the VGHS site is located.
12. Passes will be available to pick up at the Show on Saturday morning before show start .  Only two (2) passes will be given for each registration up to 4 tables.  Extra passes are available if booked at the time of registration to a maximum of five (5) passes. Exhibitors and their helpers MUST wear their ID passes at all times to get into the Show.
13. Smoking is NOT permitted in any of the buildings.
14. Show Set – UP: Set up can begin the Friday of the Show opening after 2pm until 8pm.  There will be NO VEHICLES allowed into the Arena unless they are display vehicles.
15. Show Move Out: All equipment and related exhibit items are to be removed from the Show Arena and grounds immediately following the Show and must be cleared by 5pm on the night of closing.  A daily fee will be charged for any exhibit items remaining after that date unless agreed upon with Management Show staff.
16. Exhibitor Site Clean Up: Valley Outdoor Promotions has initiated a “site clean up fee”.  Any vendor site requiring clean up of garbage, boxes, stones, wood, plastic wrap etc. will be subject to this fee.